Invitation

On behalf of the organising committee, we are delighted to invite your organisation to support the 2016 ISANA Conference. A variety of sponsorship opportunities are available at the Conference. We would also like to discuss any new proposals you may wish to put forward. The Committee is happy to negotiate a package that will be of maximum benefit to your company and the Conference.

The Organising Committee anticipate between 200-300 delegates to attend the 2016 conference from among the International student services industry. This includes accommodation services and providers, mentors, counsellors, orientation services, student employment and graduate services, international admissions and marketing staff, student advisors, directors, office managers, language services, study abroad and exchange facilitators.

Support of the conference and exhibition will provide your organisation with a number of key benefits.

  • Exposure to a qualified, relevant and influential audience before, during and after the event.
  • Networking opportunities during the meeting to promote your organisation’s products and services directly to key decision makers.
  • Your organisation will be perceived to be a keen and vital supporter of ISANA in Australia and New Zealand.
  • Supporters of the conference will consolidate existing industry relationships and develop new ones.

Join our Sponsor/Exhibitor mailing list and never miss an update!

Conference Manager

Please contact Anna Patterson at Conference Design to discuss supporting the conference.

We are happy to consider ideas and amendments to the packages below that maintain the spirit of supporting the conference at the designated levels.

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SPONSORSHIP OPPORTUNITIES

A variety of sponsorship packages are being offered. We also invite any new proposals you may wish to put forward; the Committee is happy to negotiate a package that will be of maximum benefit to your organisation and the meeting.

Please click on the packages below to see the inclusions.

As the conference is held in New Zealand, Australian GST is not included.

Partner Sponsor - $10,000 [SOLD]

Two available – all sold

Becoming an ISANA 2016 Conference Partner gives you the opportunity to develop an ongoing relationship with ISANA and our members directly. The package is designed to give companies a strong presence at the conference and the continuation of the relationship between conferences. Partners will receive ongoing recognition and exposure through the associations’ main communication channels.

Package includes naming rights to one Student Bursary award to the value of $1,500. A representative is invited to present the award to the recipient during the conference dinner on Wednesday evening.

Benefits to Sponsor:

  • Formal acknowledgment as an Conference Partner during the opening and closing sessions
  • Logo and acknowledgement as a Conference Partner on all advertising including print, web, app and e-flashes
  • Three pop-up signs displayed during the conference – one in the plenary presentation room and two in the catering area
  • One PowerPoint slide advert displayed among the session holding slides
  • Two full (transferable) registrations including tickets to the Welcome Reception and Conference Dinner
  • One Marketplace display in preferred position for the duration of the conference
  • Logo displayed in ISANA newsletters with recognition as a Conference partner
  • Profile in the conference app (300 words)
  • One satchel insert in addition to branded pads and/or pens (provided by sponsor)
  • Delegate list in conference app (name, position, organisation, state/country)
  • Two ISANA memberships
ISANA Conference Partner
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Gold Sponsor - $5,000

  • Logo and acknowledgement as a Gold Sponsor on all advertising including print, web, app and e-flashes
  • One Marketplace display in preferred position for the duration of the conference
  • One banner displayed in the plenary hall
  • Two complimentary registrations including social functions
  • One PowerPoint slide advert displayed among the session holding slides
  • Delegate list in conference app (name, position, organisation, state/country)
  • Profile in the conference app (200 words)
  • One E-Brochure linked to the conference App
Gold
exhibition_space_included

Silver Sponsor - $3,000

  • Logo and acknowledgement as a Silver Sponsor on all advertising including print, web, app and e-flashes
  • One Marketplace display for the duration of the conference
  • Two complimentary registrations including social functions
  • Delegate list in conference app (name, position, organisation, state/country)
  • Profile in the conference app (200 words)
  • One E-Brochure linked to the conference App
silver
exhibition_space_included

Conference Dinner Sponsor - $6,000

The Dinner is always the highlight of the conference. Sponsoring the dinner is a fantastic opportunity to promote your organisation in a fun and relaxed environment. The dinner sponsorship also includes a chance to address delegates.

  • Logo and acknowledgement as Dinner Sponsor on all advertising including print, web, app, PDFs and e-flashes
  • One Marketplace display in preferred position for the duration of the conference
  • Opportunity to welcome delegates to the dinner (5 mins)
  • Two banners displayed during the dinner
  • Four complimentary tickets to the Conference Dinner
  • Delegate list in conference app (name, position, organisation, state/country)
  • Profile in the conference app (200 words)
  • One E-Brochure linked to the conference App
exhibition_space_included
Dinner

Barista Sponsor - $4,500 [SOLD]

  • Logo and acknowledgement as Barista Sponsor on all advertising including print, web, app, PDFs and e-flashes
  • One Marketplace display in preferred position for the duration of the conference
  • Two banners displayed beside the barista
  • Two complimentary registrations including social functions
  • Delegate list in conference app (name, position, organisation, state/country)
  • Profile in the conference app (200 words)
  • One E-Brochure linked to the conference App
Cafe
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Satchel Sponsor - $3,000

  • Logo and acknowledgement as a Satchel Sponsor on all advertising including print, web, app, PDFs and e-flashes
  • Logo printed on each delegate satchel which all delegates receive upon registration
  • Delegate list in conference app (name, position, organisation, state/country)
  • Profile in the conference app (200 words)
  • One E-Brochure linked to the conference App
Satchel

Doctoral Consortium Sponsor - $3,000 [SOLD]

  • Logo and acknowledgement as Doctoral Consortium Sponsor on all advertising including print, web, app, PDFs and e-flashes
  • Opportunity to chair the Consortium (if desired)
  • Signage in the room during the Consortium (supplied by the sponsor)
  • Logo on the conference website beside the Doctoral Consortium in the online, pocket program and app programs
  • Flyer distributed during the Consortium (supplied by sponsor)
  • Delegate list in conference app (name, position, organisation, state/country)
  • Profile on the conference app (200 words)
Doctoral Consortium
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Pocket Program Sponsor - $3,000 [SOLD]

  • Logo and acknowledgement as a Pocket Program Sponsor on all advertising including print, web, app, PDFs and e-flashes
  • Logo printed on each page of the Pocket Program which all delegates receive upon registration
  • Delegate list in conference app (name, position, organisation, state/country)
  • Profile in the Pocket Program (100 words)
  • Profile in the conference app (200 words)
  • One E-Brochure linked to the conference App
Pocket Program
IDP_300x200

Keynote Speaker Sponsor - $3,000

As a Keynote Speaker Sponsor your organisation will be exposed to a large captive audience who will associate your organisation with a world leader in your field. A range of international and national keynote speakers will be invited to present at the meeting.

This opportunity is subject to the approval of the speaker and the committee.

Benefits

  • Logo and acknowledgement as supporting the attendance of the speaker on all meeting materials including print, PDFs and broadcast emails
  • Logo & hyperlink displayed with the speaker on the meeting website
  • Logo displayed with the speaker on the on-line program
  • Logo printed with the speaker in the pocket program
  • Logo & hyperlink displayed with the speaker in the meeting App
  • One pull-up banner in the plenary hall during the presentation.

Name Badge Sponsor - $3,000

  • Logo and acknowledgement as a Name Badge Sponsor on all advertising including print, web, app, PDFs and e-flashes
  • Logo printed on each name badge
  • Delegate list in conference app (name, position, organisation, state/country)
  • Profile on the conference app (200 words)
  • One E-Brochure linked to the conference App
Name Badge

Daily Catering Sponsor - $1,000 (One Day)

  • Logo and acknowledgement as a Speaker/Session Sponsor on all advertising including print, web, app, PDFs and e-flashes
  • Naming rights for the catering breaks for one day
  • Signs with your logo displayed on the catering buffets
  • Delegate list on the conference app (name, position, organisation, state/country)
  • Profile in the conference app (200 words)

Advertising

  • Branded pads and/or pens included in each delegate satchel $In-Kind (sponsors only / two available)
  • Web ad with hotlink on home page (150×150 tile) $500
  • E-Brochure linked to the conference App $500
  • Satchel Insert $500 (sponsor to provide inserts, approximately 300 required)

Marketplace Display - $500 (One Day) $1,500 (Three Days)

The marketplace displays will run for the duration of the conference with morning tea, afternoon tea and lunch served in this area.

Each Marketplace Display includes:

  • Listing and Logo on the conference website and app with hyperlink
  • Logo, profile and hyperlink in the conference app (50 words)
  • Trestle table, two chairs, power, wireless internet
  • One exhibitor registration, including catering
  • Delegate list in conference app (name, position, organisation, state/country)

EXHIBITORS HANDBOOK

Full of handy information for companies exhibiting in the Marketplace.

Exhibitors Handbook.pdf

TE PAPA DELIVERIES

Please read these instructions if you are sending exhibiting materials or satchel inserts to the venue

Deliveries Information.pdf

EXHIBITOR DELIVERIES LABEL

For deliveries for Maketplace Displays

Exhibitor Deliveries.pdf

SATCHEL INSERTS DELIVERIES LABEL

For deliveries for pre-booked satchel inserts only.

Satchel Inserts Deliveries.pdf

Terms and Conditions for Sponsors and Exhibitors

Changes to the Terms and Conditions for Exhibitors and Sponsors

Conference Design Pty Ltd and the organising committee reserves the right to change these Terms and Conditions for Sponsors and Exhibitors.

Conference Design will email sponsors and exhibitors of any significant changes to the sponsorship and exhibition packages, the exhibition floor plan or these terms and conditions. Significant changes will be emailed to the relevant sponsors and exhibitors. Minor changes will be updated on the web site without notice.

AUD and GST

As the conference is in New Zealand, GST is not applied.

Security

The conference and exhibition will not have designated security personnel. No valuable items should be left unattended at your booth at any time and especially not overnight.

No responsibility is accepted for any loss or damage to equipment and display materials

Insurance

All exhibitors must have public liability insurance for the period of the exhibition. The conference will not be responsible for any loss or injury that may occur to the exhibitor, exhibitor’s employees registrants, the public or property from any cause whatsoever prior to, during and the subsequent period of the meeting. Exhibitors shall indemnify and hold harmless ISANA from all liability (damage or accident) that might ensue from any cause resulting to or connected with the transportation, placing, removal or display of exhibits.

Cancellation or Postponement of the Conference

Conference Design Pty Ltd and the organising committee do not accept any liability for losses incurred in the event of the conference being cancelled or postponed due to an unforeseen event or any other event that renders performance of this conference inadvisable, illegal, impracticable or impossible.

An unforeseen event shall include, but shall not be limited to: an Act of God; infectious disease outbreak, industrial disruptions, service provider failures, governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation; or any other emergency.

In the event the conference is cancelled or postponed refunds will not be issued. All available funds will be credited towards a future conference held by the hosting organisation.

Cancellation of Sponsorship Bookings

Cancellation of a sponsorship booking must be advised in writing to Conference Design.

Cancellations received up to 120 days prior to the Conference will receive a refund of any payments, less the non-refundable 50% deposit paid to confirm the sponsorship or exhibition booking. Cancellations received on or after 120 days prior to the Conference will will not receive a refund.

Representatives

Anyone from your Organisation attending the conference or guests you wish to invite to the Conference must register with Conference Design before the conference. An official conference name badge will be required to access the conference and exhibition area.

Signs and Banners

No signs or banners may be affixed to the venue and should be free standing, pop-up banners to allow for easy placement.

Disclaimer

Every effort has been made to present, as accurately as possible, all the information contained in this brochure. The Organising Committee and ISANA act only to procure and arrange these activities and do not accept responsibility for any act or omission on the part of the service providers.

No liability is accepted for any inaccuracy, nor for delay or damage, including personal injury or death, howsoever caused resulting from or arising out of reliance upon any general or specific information published in this brochure. In the event of unforeseen circumstances, the Organising Committee reserves the right to change any or all of these details.

Custom Stands

All custom stands must fit within the purchased floor area and at the correct dimensions. Custom stands must not exceed 4.0 metres high.

If you have any questions please email Anna Boyes or phone 03 6231 2999.

All packing and transportation crates and containers must be stored offsite during the conference and you should arrange this with your courier.

 Correspondence

When booking a sponsorship package or exhibition booth please appoint and advise a single point of contact. All information including sponsorship, exhibition, registration, function and accommodation bookings will be recorded under the one name. All confirmations and notices will be sent to this person.

Marketplace Floor Plan

The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the relevant positions of booths.

Conference Design Pty Ltd and the organising committee will allocate site positions after taking into account each organisation’s sponsorship, the date of confirmation of participation, preferences, proximity to competitors and any other relevant matters deemed appropriate.

Damage to the Venue

The cost to repair any damage to the venue deemed to have been caused by your staff, contractors, agents or guests will be the sole responsibility of your organisation.

Storage

There is limited storage on site for exhibition equipment or packaging.

Deliveries

Conference Design Pty Ltd and the organising committee do not accept any loss for late or undelivered material even where your Organisation has used a recommended supplier.

Delegate List

Due to privacy requirements the delegate list will be supplied in the conference app at the time of the Conference and will include name, company and state/country.